1. Change to a different font for the entire document (use 3 clicks in the margin to select the entire document).
2. Change the font size for the heading to 24 pt.
3. Bold the major headings (TO:, FROM:, DATE:, and SUBJECT:).
4. Bold and italicize the office name "Office of Outstanding Good Works".
5. Use File, Save to save all your changes to disk.

Information remains in Clipboard until Windows is exited, or another text or graphics replaces the existing block. Only 1 item in Clipboard at a time.

To Cut Data or Graphic:

1. Select the information.
2. Choose Edit, Cut. (or the scissors icon, or Ctrl-X)

Information is moved to the Clipboard.

To Copy Data or Graphic:

1. Select the information
2. Choose Edit, Copy. (or the Copy icon, or Ctrl-C)

A copy of the information is moved to the Clipboard with original information still in place.

You can paste the text in the same document window, another document, or another program.

To Paste Data or Graphic:

1. Move cursor to insertion point.
2. Choose Edit, Paste. (or the Paste icon, or Ctrl-V)

A copy of the information is inserted at cursor location with copy still in Clipboard.

File, New

You do not have to type and format each new document from scratch. You can save time by using one of the supplied templates for common documents such as letters and memos.

To see the templates available to use, select FILE, NEW. The screen above will appear showing different types of predesigned letter formats.

A blinking vertical bar "|" called the insertion point indicates where text will appear when you type. Unlike using a typewriter, you do not have to start a new line when you reach the right margin -- Word automatically wraps text to the next line. You press ENTER only when you want to start a new paragraph. You can delete characters to either the left or right of the insertion point.

Most of your documents will contain more text than you can see at one time. To view parts of a document that you cannot see, use the mouse or the keyboard to scroll through the document.

You can display scroll bars along the right and bottom edges of document windows, which you can use to move through a document quickly.

Word provides templates for several common types of documents, such as memos, reports, and business letters. You can use these templates just as they are, modify them, or create your own.

Word automatically bases new documents on the "Blank Document" template unless you specify another template. The Blank Document template is a general, all-purpose template for any document.

To start a new document from a template:

1. From the File menu, choose New.
2. Under New, select the Document option button.
3. In the Template box, do one of the following:

Word gives the new document a temporary name, such as Document2, until you save it with a unique filename.

You can change templates just as you would any other Word document. The only difference is one additional stop you must take when saving your work.

1. Use FILE, NEW to open the template to be changed.
1. Make the changes, such as adding your logo and other embellishments.
1. Print out a sample and check your work.
1. When satisfied, choose FILE, SAVE AS.
1. Type the exact same file name as the old template if you want to replace the old template, or type a new file name if you want to keep both the old and new. Make sure to type the extension .DOT if you choose a new filename.

1. Select an item and press Backspace or Delete.
1. You can also choose Edit, Cut.
1. To delete a character before the insertion point, press Backspace.
1. To delete a character after the insertion point, press Delete.
1. To delete a word before the insertion point, press Ctrl+Backspace.
1. To delete a word after the insertion point, press Ctrl+Delete.

1. To restore immediately after deleting them, click the Undo button on the Standard Toolbar.
1. You can also choose Edit, Undo.
1. To undo multiple actions, click the down arrow next to the Undo button on the standard toolbar, then drag to select the actions you want to undo.

If you undo an action you decide was correct after all, you can reverse the Undo action by clicking the Redo button.

To change the capitalization of text:

1. Select the text to be changed.
1. From the Format menu, choose Change Case.
1. Choose from the options provided, then choose the OK button.

You can also change the capitalization of text by using the keyboard.

Select the text. Press Shift+F3 until the text has the capitalization you want.

TOOLS, SPELLING AND GRAMMAR

Once suggestions have been made to improve the grammar, you will see statistics relating to this document.

These statistics include:

Counts - number of words, characters, paragraphs, and sentences.

Averages - Average number of sentences per paragraph, words per sentence and characters per word.

Readability - the percentage of sentences written in passive voice, as well as other readability indexes.

Flesch Reading Ease - computes readability based on the average number of syllables per word and the average number of words per sentence. The higher the score (0-100), the greater the number of people who can readily understand the document.

Flesch-Kincaid Grade Level - computes readability based on average number of syllables per word and the average number of words per sentence. The score in this case indicates a grade-school level.

TOOLS, AUTOCORRECT

AutoCorrect moves into action every time you press the spacebar, the Tab key, or the Enter key after entering a letter or a word. If the previous word is stored as an AutoCorrect entry, AutoCorrect changes it; if it is not stored as an AutoCorrect entry, nothing happens.

It can also cause confusion if you don’t realize the settings will catch and correct such things as catching two initial caps, capitalizing the first word of a sentence, and replacing words as you type that have been set up in auto correct.

This functionality was called "glossary entries" in previous versions of MS Word. These entries can name themselves and be accessed through the toolbar for even greater speed and accuracy.

When ready to use, type the name of the autotext item. The information should appear as a comment box for you to select. If not, press F3.

For example, when referring to our university, we typically have to describe where we are in relation to Dallas. So an Autotext item could be the following paragraph:

The University of North Texas is located 35 miles north of the Dallas metroplex on Interstate 35.

Select this paragraph, and then select Tools, AutoCorrect, AUTOTEXT. Change the name from "The University" which is the default name, to UNT, and select ADD.

Now, in your document type UNT., and press F3. The paragraph will replace UNT. A graphic can even be a part of the item.

TOOLS,

LANGUAGE, THESAURUS

The Meanings section of the dialog box lists available meanings and parts of speech for the selected word.

Pick the meaning of interest, and you’ll see a corresponding list of synonyms in the box to the right of the Meanings list.

1. Clicking on the word places it in the Replace with box.
2. If you click the Replace button at this point, the new word will replace the selected one in your document.
3. To look for other words instead, click the Look Up button for additional choices.
4. Clicking the cancel button closes the Thesaurus without changing your selected word.

File, New

You do not have to type and format each new document from scratch. You can save time by using one of the supplied templates for common documents such as letters and memos.

To see the templates available to use, select FILE, NEW. The screen above will appear showing different types of predesigned letter formats.

A blinking vertical bar "|" called the insertion point indicates where text will appear when you type. Unlike using a typewriter, you do not have to start a new line when you reach the right margin -- Word automatically wraps text to the next line. You press ENTER only when you want to start a new paragraph. You can delete characters to either the left or right of the insertion point.

Most of your documents will contain more text than you can see at one time. To view parts of a document that you cannot see, use the mouse or the keyboard to scroll through the document.

You can display scroll bars along the right and bottom edges of document windows, which you can use to move through a document quickly.

Word provides templates for several common types of documents, such as memos, reports, and business letters. You can use these templates just as they are, modify them, or create your own.

Word automatically bases new documents on the "Blank Document" template unless you specify another template. The Blank Document template is a general, all-purpose template for any document.

To start a new document from a template:

1. From the File menu, choose New.
2. Under New, select the Document option button.
3. In the Template box, do one of the following:

Word gives the new document a temporary name, such as Document2, until you save it with a unique filename.

You can change templates just as you would any other Word document. The only difference is one additional stop you must take when saving your work.

1. Use FILE, NEW to open the template to be changed.
1. Make the changes, such as adding your logo and other embellishments.
1. Print out a sample and check your work.
1. When satisfied, choose FILE, SAVE AS.
1. Type the exact same file name as the old template if you want to replace the old template, or type a new file name if you want to keep both the old and new. Make sure to type the extension .DOT if you choose a new filename.

1. Select an item and press Backspace or Delete.
1. You can also choose Edit, Cut.
1. To delete a character before the insertion point, press Backspace.
1. To delete a character after the insertion point, press Delete.
1. To delete a word before the insertion point, press Ctrl+Backspace.
1. To delete a word after the insertion point, press Ctrl+Delete.

1. To restore immediately after deleting them, click the Undo button on the Standard Toolbar.
1. You can also choose Edit, Undo.
1. To undo multiple actions, click the down arrow next to the Undo button on the standard toolbar, then drag to select the actions you want to undo.

If you undo an action you decide was correct after all, you can reverse the Undo action by clicking the Redo button.

To change the capitalization of text:

1. Select the text to be changed.
1. From the Format menu, choose Change Case.
1. Choose from the options provided, then choose the OK button.

You can also change the capitalization of text by using the keyboard.

Select the text. Press Shift+F3 until the text has the capitalization you want.

TOOLS, SPELLING AND GRAMMAR

Once suggestions have been made to improve the grammar, you will see statistics relating to this document.

These statistics include:

Counts - number of words, characters, paragraphs, and sentences.

Averages - Average number of sentences per paragraph, words per sentence and characters per word.

Readability - the percentage of sentences written in passive voice, as well as other readability indexes.

Flesch Reading Ease - computes readability based on the average number of syllables per word and the average number of words per sentence. The higher the score (0-100), the greater the number of people who can readily understand the document.

Flesch-Kincaid Grade Level - computes readability based on average number of syllables per word and the average number of words per sentence. The score in this case indicates a grade-school level.

TOOLS, AUTOCORRECT

AutoCorrect moves into action every time you press the spacebar, the Tab key, or the Enter key after entering a letter or a word. If the previous word is stored as an AutoCorrect entry, AutoCorrect changes it; if it is not stored as an AutoCorrect entry, nothing happens.

It can also cause confusion if you don’t realize the settings will catch and correct such things as catching two initial caps, capitalizing the first word of a sentence, and replacing words as you type that have been set up in auto correct.

This functionality was called "glossary entries" in previous versions of MS Word. These entries can name themselves and be accessed through the toolbar for even greater speed and accuracy.

When ready to use, type the name of the autotext item. The information should appear as a comment box for you to select. If not, press F3.

For example, when referring to our university, we typically have to describe where we are in relation to Dallas. So an Autotext item could be the following paragraph:

The University of North Texas is located 35 miles north of the Dallas metroplex on Interstate 35.

Select this paragraph, and then select Tools, AutoCorrect, AUTOTEXT. Change the name from "The University" which is the default name, to UNT, and select ADD.

Now, in your document type UNT., and press F3. The paragraph will replace UNT. A graphic can even be a part of the item.

TOOLS,

LANGUAGE, THESAURUS

The Meanings section of the dialog box lists available meanings and parts of speech for the selected word.

Pick the meaning of interest, and you’ll see a corresponding list of synonyms in the box to the right of the Meanings list.

1. Clicking on the word places it in the Replace with box.
2. If you click the Replace button at this point, the new word will replace the selected one in your document.
3. To look for other words instead, click the Look Up button for additional choices.
4. Clicking the cancel button closes the Thesaurus without changing your selected word.

File, New

You do not have to type and format each new document from scratch. You can save time by using one of the supplied templates for common documents such as letters and memos.

To see the templates available to use, select FILE, NEW. The screen above will appear showing different types of predesigned letter formats.

A blinking vertical bar "|" called the insertion point indicates where text will appear when you type. Unlike using a typewriter, you do not have to start a new line when you reach the right margin -- Word automatically wraps text to the next line. You press ENTER only when you want to start a new paragraph. You can delete characters to either the left or right of the insertion point.

Most of your documents will contain more text than you can see at one time. To view parts of a document that you cannot see, use the mouse or the keyboard to scroll through the document.

You can display scroll bars along the right and bottom edges of document windows, which you can use to move through a document quickly.

Word provides templates for several common types of documents, such as memos, reports, and business letters. You can use these templates just as they are, modify them, or create your own.

Word automatically bases new documents on the "Blank Document" template unless you specify another template. The Blank Document template is a general, all-purpose template for any document.

To start a new document from a template:

1. From the File menu, choose New.
2. Under New, select the Document option button.
3. In the Template box, do one of the following:

Word gives the new document a temporary name, such as Document2, until you save it with a unique filename.

You can change templates just as you would any other Word document. The only difference is one additional stop you must take when saving your work.

1. Use FILE, NEW to open the template to be changed.
1. Make the changes, such as adding your logo and other embellishments.
1. Print out a sample and check your work.
1. When satisfied, choose FILE, SAVE AS.
1. Type the exact same file name as the old template if you want to replace the old template, or type a new file name if you want to keep both the old and new. Make sure to type the extension .DOT if you choose a new filename.

1. Select an item and press Backspace or Delete.
1. You can also choose Edit, Cut.
1. To delete a character before the insertion point, press Backspace.
1. To delete a character after the insertion point, press Delete.
1. To delete a word before the insertion point, press Ctrl+Backspace.
1. To delete a word after the insertion point, press Ctrl+Delete.

1. To restore immediately after deleting them, click the Undo button on the Standard Toolbar.
1. You can also choose Edit, Undo.
1. To undo multiple actions, click the down arrow next to the Undo button on the standard toolbar, then drag to select the actions you want to undo.

If you undo an action you decide was correct after all, you can reverse the Undo action by clicking the Redo button.

To change the capitalization of text:

1. Select the text to be changed.
1. From the Format menu, choose Change Case.
1. Choose from the options provided, then choose the OK button.

You can also change the capitalization of text by using the keyboard.

Select the text. Press Shift+F3 until the text has the capitalization you want.

TOOLS, SPELLING AND GRAMMAR

Once suggestions have been made to improve the grammar, you will see statistics relating to this document.

These statistics include:

Counts - number of words, characters, paragraphs, and sentences.

Averages - Average number of sentences per paragraph, words per sentence and characters per word.

Readability - the percentage of sentences written in passive voice, as well as other readability indexes.

Flesch Reading Ease - computes readability based on the average number of syllables per word and the average number of words per sentence. The higher the score (0-100), the greater the number of people who can readily understand the document.

Flesch-Kincaid Grade Level - computes readability based on average number of syllables per word and the average number of words per sentence. The score in this case indicates a grade-school level.

TOOLS, AUTOCORRECT

AutoCorrect moves into action every time you press the spacebar, the Tab key, or the Enter key after entering a letter or a word. If the previous word is stored as an AutoCorrect entry, AutoCorrect changes it; if it is not stored as an AutoCorrect entry, nothing happens.

It can also cause confusion if you don’t realize the settings will catch and correct such things as catching two initial caps, capitalizing the first word of a sentence, and replacing words as you type that have been set up in auto correct.

This functionality was called "glossary entries" in previous versions of MS Word. These entries can name themselves and be accessed through the toolbar for even greater speed and accuracy.

When ready to use, type the name of the autotext item. The information should appear as a comment box for you to select. If not, press F3.

For example, when referring to our university, we typically have to describe where we are in relation to Dallas. So an Autotext item could be the following paragraph:

The University of North Texas is located 35 miles north of the Dallas metroplex on Interstate 35.

Select this paragraph, and then select Tools, AutoCorrect, AUTOTEXT. Change the name from "The University" which is the default name, to UNT, and select ADD.

Now, in your document type UNT., and press F3. The paragraph will replace UNT. A graphic can even be a part of the item.

TOOLS,

LANGUAGE, THESAURUS

The Meanings section of the dialog box lists available meanings and parts of speech for the selected word.

Pick the meaning of interest, and you’ll see a corresponding list of synonyms in the box to the right of the Meanings list.

1. Clicking on the word places it in the Replace with box.
2. If you click the Replace button at this point, the new word will replace the selected one in your document.
3. To look for other words instead, click the Look Up button for additional choices.
4. Clicking the cancel button closes the Thesaurus without changing your selected word.

File, New

You do not have to type and format each new document from scratch. You can save time by using one of the supplied templates for common documents such as letters and memos.

To see the templates available to use, select FILE, NEW. The screen above will appear showing different types of predesigned letter formats.

A blinking vertical bar "|" called the insertion point indicates where text will appear when you type. Unlike using a typewriter, you do not have to start a new line when you reach the right margin -- Word automatically wraps text to the next line. You press ENTER only when you want to start a new paragraph. You can delete characters to either the left or right of the insertion point.

Most of your documents will contain more text than you can see at one time. To view parts of a document that you cannot see, use the mouse or the keyboard to scroll through the document.

You can display scroll bars along the right and bottom edges of document windows, which you can use to move through a document quickly.

Word provides templates for several common types of documents, such as memos, reports, and business letters. You can use these templates just as they are, modify them, or create your own.

Word automatically bases new documents on the "Blank Document" template unless you specify another template. The Blank Document template is a general, all-purpose template for any document.

To start a new document from a template:

1. From the File menu, choose New.
2. Under New, select the Document option button.
3. In the Template box, do one of the following:

Word gives the new document a temporary name, such as Document2, until you save it with a unique filename.

You can change templates just as you would any other Word document. The only difference is one additional stop you must take when saving your work.

1. Use FILE, NEW to open the template to be changed.
1. Make the changes, such as adding your logo and other embellishments.
1. Print out a sample and check your work.
1. When satisfied, choose FILE, SAVE AS.
1. Type the exact same file name as the old template if you want to replace the old template, or type a new file name if you want to keep both the old and new. Make sure to type the extension .DOT if you choose a new filename.

1. Select an item and press Backspace or Delete.
1. You can also choose Edit, Cut.
1. To delete a character before the insertion point, press Backspace.
1. To delete a character after the insertion point, press Delete.
1. To delete a word before the insertion point, press Ctrl+Backspace.
1. To delete a word after the insertion point, press Ctrl+Delete.

1. To restore immediately after deleting them, click the Undo button on the Standard Toolbar.
1. You can also choose Edit, Undo.
1. To undo multiple actions, click the down arrow next to the Undo button on the standard toolbar, then drag to select the actions you want to undo.

If you undo an action you decide was correct after all, you can reverse the Undo action by clicking the Redo button.

To change the capitalization of text:

1. Select the text to be changed.
1. From the Format menu, choose Change Case.
1. Choose from the options provided, then choose the OK button.

You can also change the capitalization of text by using the keyboard.

Select the text. Press Shift+F3 until the text has the capitalization you want.

TOOLS, SPELLING AND GRAMMAR

Once suggestions have been made to improve the grammar, you will see statistics relating to this document.

These statistics include:

Counts - number of words, characters, paragraphs, and sentences.

Averages - Average number of sentences per paragraph, words per sentence and characters per word.

Readability - the percentage of sentences written in passive voice, as well as other readability indexes.

Flesch Reading Ease - computes readability based on the average number of syllables per word and the average number of words per sentence. The higher the score (0-100), the greater the number of people who can readily understand the document.

Flesch-Kincaid Grade Level - computes readability based on average number of syllables per word and the average number of words per sentence. The score in this case indicates a grade-school level.

TOOLS, AUTOCORRECT

AutoCorrect moves into action every time you press the spacebar, the Tab key, or the Enter key after entering a letter or a word. If the previous word is stored as an AutoCorrect entry, AutoCorrect changes it; if it is not stored as an AutoCorrect entry, nothing happens.

It can also cause confusion if you don’t realize the settings will catch and correct such things as catching two initial caps, capitalizing the first word of a sentence, and replacing words as you type that have been set up in auto correct.

This functionality was called "glossary entries" in previous versions of MS Word. These entries can name themselves and be accessed through the toolbar for even greater speed and accuracy.

When ready to use, type the name of the autotext item. The information should appear as a comment box for you to select. If not, press F3.

For example, when referring to our university, we typically have to describe where we are in relation to Dallas. So an Autotext item could be the following paragraph:

The University of North Texas is located 35 miles north of the Dallas metroplex on Interstate 35.

Select this paragraph, and then select Tools, AutoCorrect, AUTOTEXT. Change the name from "The University" which is the default name, to UNT, and select ADD.

Now, in your document type UNT., and press F3. The paragraph will replace UNT. A graphic can even be a part of the item.

TOOLS,

LANGUAGE, THESAURUS

The Meanings section of the dialog box lists available meanings and parts of speech for the selected word.

Pick the meaning of interest, and you’ll see a corresponding list of synonyms in the box to the right of the Meanings list.

1. Clicking on the word places it in the Replace with box.
2. If you click the Replace button at this point, the new word will replace the selected one in your document.
3. To look for other words instead, click the Look Up button for additional choices.
4. Clicking the cancel button closes the Thesaurus without changing your selected word.

File, Page Setup

Page Setup is divided into four parts: Margins, Paper Size, Paper Source, and Layout.

Margins will change for Top of form, bottom, left and right. It also adjusts the page for binding width, or gutter. The adjustment can be made to where text begins after the header and before the footer.

Paper Size screen is as follows:

The adjustments can be made for different forms, as well as orientation of printing. So you can choose from Letter, Legal, Envelopes, etc., as well as create a custom form. Change the orientation from Portrait to Landscape.

Paper Source helps with particular printer needs, as to which bin to feed from for the first page and other pages. This is very dependent on the printer selected.

The Layout screen provides the following information. As a default setting, how do you want to handle section breaks, or headers and footers per section or per document.

You can specify identical headers and footers on all pages in your document, or you can specify different contents for each section of the document. Odd and even pages can have different designs if you wish.

Header and footer editing always takes place in Page Layout view. You work right in the header and footer area of your document after double-clicking to undim it.

To enter a header that repeats on all pages in your document:

1. Choose View, Header and Footer.
2. The Header and Footer toolbar is displayed.
3. Create and edit header text as you would any other. You can paste graphics, apply styles, and otherwise format your work normally.
4. Use the automatic page-number, time-stamping, and date-stamping features.
5. Double-click in the main document to return to work there.

Create Footers the same way, except that you work in a Footer window.

Once created, you can double-click in the header/footer area to edit.

Page Numbers in Headers and Footers

1. Open the header or footer by double-clicking on it in Page Layout view.
2. Click on the page numbering button in the Header/Footer toolbar. Word will insert a number in your header or footer at the insertion point.
3. Page numbers can be stylized, repositioned, surrounded with borders, accompanied by text, and otherwise embellished.

Using Insert - Page Numbers:

1. Place the insertion point in the section you want to number.
2. Display the Page Numbers dialog box by choosing INSERT, PAGE NUMBERS.
3. Word suggests placing page numbers in the bottom-right corner of your document (1/2" from the bottom and right edges of the paper), but you can specify different positions with the Position and Alignment drop-down menus. Watch the Preview area as you work.
4. Choose whether you want a page number on the first page by clicking to add or remove the corresponding X.
5. Either click OK or click on the Format button to review other page numbering options.

Choose Format, AutoFormat. To see what options are preset, select Options.

You can make adjustments from this list of options if necessary. Select OK, or Cancel, and proceed with the check of the document. If you selected the "review" option, you will be able to review the format changes that have been applied. You can also select different styles from the Style Gallery to change the overall appearance of the document by selecting Format, Style Gallery.

The Style Gallery lets you see how the different styles will affect the actual memo. You can browse through the different template styles and pick the one best suited.

To modify the appearance of a single paragraph, simple place the insertion point anywhere in the paragraph (with the mouse, point and click). To modify multiple paragraphs, select all or parts of each paragraph to be changed.

• Precisely specify inter-line spacing (Single, double, etc.)
• Precisely specify inter-paragraph spacing (space before and after paragraphs)
• Dictate exact indentation measurements
• Turn off line numbering for specific paragraphs
• Specify text alignment (left, centered, right, or justified)
• Specify text flow guidelines (widows, orphans, etc.)

This same information can be handled with keyboard commands also.

Setting Line Spacing

TO PRESS

Create single-spaced lines Ctrl + 1

Create double-spaced lines Ctrl + 2

Create one-and-a-half-spaced lines Ctrl + 5

Add one line of space preceding text Ctrl + 0 (zero)

Remove space preceding text Ctrl + 0 (zero)

Setting paragraph alignments and indents

TO PRESS

Center a paragraph Ctrl + E

Justify a paragraph Ctrl + J

Left-align a paragraph Ctrl + L

Right-align a paragraph Ctrl + R

Indent a paragraph from the left Ctrl + M

Remove paragraph indent from left Ctrl + Shift +M

Create a hanging indent Ctrl + T

Reduce a hanging indent Ctrl + Shift + T

Remove paragraph formatting applied by

using shortcut keys or menu commands Ctrl + Q

Built-in styles are available in all Word documents, and each document can have its own collection of custom styles.

To apply styles from the formatting toolbar:

1. Either place the insertion point in a paragraph or select several paragraphs.
1. Scroll through the drop-down style list on the Formatting toolbar to pick the desired style.
1. Click on a style name to apply it to the selected text. You text will be reformatted using the selected style.
1. Use EDIT, UNDO if you don’t like the results.

Applying Styles

Insert symbols or special characters

Insert symbols not on the keyboard

1. Click where you want to insert the symbol.
2. On the Insert menu, click Symbol, and then click the Symbols tab.
3. Double-click the symbol or character you want to insert.

Insert common typographical characters

1. Click where you want to insert the character.
2. On the Insert menu, click Symbol, and then click the Special Characters tab.
3. Double-click the character you want to insert.

Create arrows, faces, and other symbols automatically

Type To create

(c) ©

(r) ®

(tm) ™

... …

--> à

:) or :-) J

:| or :-| K

:( or :-( L

<-- ß

<== ç

<=> ó

==> è

Notes

You can remove AutoCorrect entries if you don't want to replace key combinations with symbols.

You can add your own symbols or correct typing mistakes by clicking AutoCorrect.

Type international characters

Type character codes to create special characters

1. Click where you want to insert the character.
2. Make sure NUM LOCK is on.
3. Hold down ALT, and then, using the numeric keypad, type 0 (zero) followed by the character code.

Tip: If you don't know the character code for a symbol or letter in a specific font, use the Symbol command on the Insert menu. On the Symbols tab, click the symbol, and then click Shortcut Key. Depending on the font you selected, a character code may appear in the Description box.

Assign a symbol to a shortcut key

1. On the Insert menu, click Symbol.
2. Click the tab with the symbol or character you want.
3. Click the symbol or character you want.
4. Click Shortcut Key.
5. In the Press new shortcut key box, type the key combination you want to use.
6. Click Assign.

Insert a second document into an open document

1. Click where you want to insert the second document.
2. On the Insert menu, click File.
3. In the File name box, enter the name of the file you want to insert.

Insert a Microsoft Excel File as a Table

1. Click where you want to insert the Excel table.
2. On the Insert menu, click File.
3. In the File name box, enter the name of the Excel spreadsheet you want to insert.
4. You will be asked if you want the entire workbook, worksheet, or range to be included for the Excel spreadsheet.

Insert a Microsoft Excel worksheet or chart into a Word document

A linked worksheet or chart is displayed in your document, but its information is stored in the original Microsoft Excel workbook. Whenever you edit the data in Microsoft Excel, Word can automatically update the worksheet or chart in your document.

Linking is useful when you want to include information that is maintained independently, such as data collected by a different department, and when you need to keep that information in Word up to date.

Because the linked data is stored in another location, linking can also help minimize the file size of your Word document.

An embedded worksheet or chart stores its information directly in the Word document. To edit the embedded object, just double-click it to start Microsoft Excel, make your changes, and then return to Word. You can embed an existing worksheet or chart, or start from scratch by embedding a new, blank worksheet or chart.

Because the information is totally contained in one Word document, embedding is useful when you want to distribute an online version of your document to people who won't have access to independently maintained worksheets or charts.

1. Open both the Word document and the Microsoft Excel workbook that contains the data you want to create a linked object from.
2. Switch to Microsoft Excel, and then select the entire worksheet, a range of cells, or the chart you want.
3. Click Copy.
4. Switch to the Word document, and then click where you want to insert the linked object.
5. On the Edit menu, click Paste Special.
6. Click Paste link.
7. In the As box, click the option you want. If you're not sure which one to choose, click an option and read the description in the Result box.
8. To display the linked worksheet or chart as an icon – for example, if others will view the document online – select the Display as icon check box.
9. To prevent the linked worksheet or chart from being displayed as a drawing object that you can position in front of or behind text and other objects, clear the Float over text check box.

Tip If you are linking a range of cells and might later want to include additional rows or columns of data, first name the range in Microsoft Excel. Then copy the range and paste the link into Word. If you add more data to the range in Microsoft Excel, you can redefine the range name to include the additional cells. Word automatically adds the new data the next time you update the link.

1. Open both the Word document and the Microsoft Excel workbook that contains the data you want to create an embedded object from.
2. Switch to Microsoft Excel, and then select the entire worksheet, a range of cells, or the chart you want.
3. Click Copy.
4. Switch to the Word document, and then click where you want to insert the embedded object.
5. On the Edit menu, click Paste Special.
6. Click Paste.
7. In the As box, click Microsoft Excel Worksheet Object or Microsoft Excel Chart Object.
8. To display the embedded worksheet or chart as an icon (for example, if others will view the document online) select the Display as icon check box.
9. To prevent the embedded worksheet or chart from being displayed as a drawing object that you can position in front of or behind text and other objects, clear the Float over text check box.

Notes

• For a quick way to create an embedded object from an entire worksheet,

1. Click Object on the Insert menu, and
2. Then click the Create from File tab.
3. In the File name box, type the name of the workbook you want to create an embedded object from, or click Browse to select a file name from a list.
4. Clear the Link to file check box. If you want, select or clear the Display as icon and Float over text check boxes.

• Whether you use the Paste Special command or the Insert Object command to create an embedded Microsoft Excel object, Word actually inserts the entire workbook into your document. (If you use the Paste Special command, the embedded object displays just the worksheet data you selected; if you use the Insert Object command, the embedded object displays the first page in the workbook.) In either case, you can display only one worksheet in the workbook at a time. To display a different worksheet, double-click the embedded object, and then click a different worksheet.

1. Click in the document where you want to place the embedded object.
2. On the Insert menu, click Object, and then click the Create New tab.
3. In the Object type box, click the type of object you want to create.
4. To display the embedded object as an icon (for example, if others are going to view the document online) select the Display as icon check box.
5. To prevent the embedded object from being displayed as a drawing object that you can position in front of or behind text and other objects, clear the Float over text check box.

Notes

• Only programs that are installed on your computer and that support linked and embedded objects appear in the Object type box.
• When you click Microsoft Excel Worksheet in the Object type box, an entire workbook is inserted into your document. The document displays only one worksheet at a time. To display a different worksheet, double-click the Microsoft Excel object, and then click a different worksheet.

About working with pictures in a document

It's easy to select a picture. Just point to Picture on the Insert menu, click Clip Art, and then click the Clip Art or Pictures tab.

The Clip Gallery includes a handy Find feature to help you locate just the right images for your document. It also includes its own Help system, where you'll find such information as how to add your own pictures to the gallery, how to keep it up to date, and how you can personalize it to suit your own needs.

To use the Find feature or to get Help, click Find or Help on the Clip Art or Pictures tab.

You can also insert pictures and scanned photographs (called imported art or graphics) from other programs and locations. To insert a picture from another program, click Picture on the Insert menu, and then click From File. When you select a picture, the Picture toolbar appears with options you can use to crop the picture, add a border to it, and adjust its brightness and contrast.

To insert a scanned photograph, click Picture on the Insert menu, and then click From Scanner. The image appears in Microsoft Photo Editor, a program you can use to edit the picture.

There are two types of pictures, Bitmaps, which can't be ungrouped, and pictures such as Metafiles that can be ungrouped, converted to drawing objects, and then edited by using options on the Drawing toolbar.

Most clip art is in metafile format. To ungroup and convert clip art to a drawing object, just select it, and then click Ungroup on the Draw menu. You can then modify it just as you can any other object you draw. For example, you might insert a clip art image of a person, ungroup it, change the color of the person's clothing, and then add the modified image to another clip art image.

You can also draw your own pictures by using options on the Drawing toolbar

You can create special text effects by using the new WordArt button on the Drawing toolbar, and you can use additional features, such as 3-D effects and textured fills.

Word recognizes a wide variety of picture formats. Because all Office programs share the same graphics filters, if you installed a graphics filter when you installed another Office program (PowerPoint or Microsoft Excel, for example) you can use that same filter in Word.

To customize the way Word displays your document, select options on the View tab (Tools menu, Options command). For example, you can display or hide items in your document (such as graphics, animated text, and field codes) or screen elements (such as scroll bars).

The options that are available on the View tab depend on which view you're in. For example, in page layout view and online layout view, you can speed up scrolling by hiding graphics and displaying picture placeholders instead.

For Normal and Outline Views

1. Draft Font (displays text in a 12-point sans serif font.)
2. Picture Placeholders (Displays an empty box for all pictures.)
3. Antimated Text (Displays the antimation on the screen. Turn off to see how antimated text prints on the screen.)
4. Screen Tips (Displays the name of the commenter and the comment when you place the mouse pointer over a comment reference mark.)
5. Highlight (Turns the colored highlighting feature on or off.)
6. Bookmarks (Shows square brackets around text marked with a bookmark.)
7. Field Codes (Displays field codes instead of field results.)
8. Field Shading drop-down list box (Sets shading for fields. The choices are Never, Always, and When Selected.)
9. Tab Characters (Displays tab characters as arrows à .)
10. Spaces (Displays spaces as dots.)
11. Paragraph Marks (Displays paragraph marks as the paragraph symbol & .)
12. Optional Hyphens (Displays optional hyphens as logical NOT symbols.)
13. Hidden Text (Displays hidden text, with dotted underlining.)
14. All (Displays all nonprinting characters)
15. Status Bar (Displays or hides the status bar.)
16. Style Area Width (Opens the style area and sets it width to up to half the window width.)
17. Horizontal Scroll Bar (Displays or hides the horizontal scroll bar.)
18. Vertical Scroll Bar (Displays or hides the vertical scroll bar.)
19. Wrap to Window (Wraps text lines at the right window border, regardless of paragraph width, making all text visible in the window.)

IN PAGE LAYOUT VIEW Only you will see these in addition to the above mentioned:

1. Drawings (Displays drawings when on.)
2. Object Anchors (Displays anchors for frames.)
3. Text Boundaries (Displays dotted boxes around the text areas of a page, main text, pictures, headers and footers, frames, footnote reference marks and annotation reference marks.)
4. Vertical Ruler (Displays a ruler on the left edge of the window. This option replaces Style Area Width option found on the Normal and Outline View tabs.)

IN ONLINE LAYOUT VIEW Only you will see this additional item:

1. Enlarge Fonts Less Than text box. (Enlarge fonts that area smaller than the size you set up in the text box.)

1. Background Repagination (Repaginates the document as you work.)
2. Help for WordPerfect Users (Reads WP keystrokes and displays a dialog box that tells you the Word commands and keystrokes that reproduce the WP actions.)
3. Navigation Keys for WordPerfect Users (Sets the functions of Page Up, Page Down, Home, End, and Escape keys to their WP equivalents.)
4. Blue Background White Text (Makes the window background blue and the text white, makes the window look like a MS Word for DOS window and a WP 5.1 DOS window.)
5. Provide Feedback with Sound (Turns on and off sounds for actions in Word.)
6. Provide Feedback with Antimation (Turns on and off animated mouse pointers and screen antimations for other actions, such as background saving and printing.)
7. Confirm Conversion at Open (Displays the Convert File dialog box when you open a file that is not a Word document.)
8. Update Automatic Links at Open (automatically updates OLE links when you open a document that contains them.)
9. Mail as Attachment (Inserts Word documents as attachments that appear as icons in a Mail message. Turn this option off to display Word documents as text in a message.)
10. Recently Used File List (Displays at the bottom of the file ment a list of filenames of documents most recently used in Word.)
11. Entries Sets the number of filenames listed at the bottom of the File menu. The maximum is 9.)
12. Macro Virus Protection (Turn on this check box to activate Word's built-in macro virus protection. When Word opens a template that contains macros, you see a warning message. Beware especially when someone sends you a document that has the DOT filename extrntion rather than the standard DOC filename extension.)
13. Measurement Units (Sets the unit of measure for dialog boxes and the ruler – inches, centimeters, points, or picas.)

1. Typing Replaces Selection (When on, typing deletes a selection when you type the first character. When off, typing inserts characters in front of the selection.)
2. Drag and Drop text editing (Turns on or off the ability to move or copy a selection by dragging it with the mouse.)
3. When Selecting, Automatically Select Entire Word
4. Use the INS Key for Paste
5. Overtype Mode
6. Use Smart Cut and Paste (Corrects the spacing, adds or removes spaces, when you cut or paste.)
7. Tabs and Backspace Set Left Indent
8. Allow Accented Uppercase in French (requires a French dictionary be installed)
9. Picture Editor Drop-Down List (Sets the picture editor that Word starts when you double-click on a picture in a document.)

1. Draft Output (Prints your document as quickly as possible – possibly without pictures, using monospace font.)
2. Update Fields (Updates fields in your document before printing.)
3. Update Links (Updates links to OLE objects before printing.)
4. Allow A4/Letter Paper Resizing (Turn off if you want Word to automatically adjust the paper size of a document set up for the standard paper size in another country to your country's standard paper size.)
5. Background Printing (Sends pages to the print spooler while you continue working on your document. Printing is slower, but you regain control of Word more quickly.)
6. Print PostScript Over Text (Usually for documents converted from Mac to allow PostScript to print on top of the text inside or behind it.)
7. Reverse Print Order (Prints the document from last page to first. This option makes printing extremely slow.)
8. Document Properties (Prints a page of information about the document based on information in the Properties dialog box.)
9. Field Codes (Prints field codes instead of field results.)
10. Comments (Prints annotation on separate pages after printing the document and includes the annotation reference marks in the text. Turning on this check box also turns on the Hidden Text check box.)
11. Hidden Text (Prints any hidden text in your document as regular text with a dotted underline.)
12. Drawing Objects (When off, Word hides drawing objects.)
13. Print Data Only For Forms (Prints only the data and not the structure or boilerplate text of a form.)
14. Default Tray drop-down list box (Selects the paper tray for this document only.)

1. Always Create Backup Copy
2. Allow Fast Saves (when on, Word uses the fast save feature, which saves only the changes in the document. When off, Word performs a full save every time. Full saves usually produce smaller files and make searching for files more accurate.)
3. Prompt for Document Properties
4. Prompt to Save Normal Template (when on, Word asks whether you want to save changes to the Normal template. When off, Word automatically saves all changes to the Normal template.)
5. Embed TrueType Fonts (Embeds in the document when it is saved any TrueType fonts that were used in the document. Embedded fonts can be displayed in the document on another system even if the system does not have the fonts installed.)
6. Embed Characters in Use Only (Embeds only those font styles actually used.)
7. Save Data Only for Forms (When on, saves only data filled in on a form. When off, the form is saved with the data in place.)
8. Allow Background Saves (When on, a document is saved in the background while you continue to work.)
9. Save AutoRecover Info Every (Turns on automatic saving. Allows you to recover lost work when you do not exit properly.)
10. Minutes (Sets the maximum time between saves from maximum 120 minutes to 0 minutes.)
11. Save Word Files As (lets you select the standard file format to save the documents. While Word 97 is the default, Word 6/95 is more commonly accepted when sharing files on or off campus.)
12. Password to Open (Lets you specify a password to open the file for read only. When you try to open the file, Word requests the password.)
13. Password to Modify (Lets you specify a password to permit saving an edited version of the file.)
14. Read-Only Recommended (Specifies that Word display a message box when the document is opened, recommending that the document be opened as read-only unless changes need to be saved and asking whether the document should be opened as read-only.)

1. Check Spelling As You Type (automatically checks your spelling as you type and underlines with a red sawtooth underline words not found in any active dictionaries.)
2. Hide Spellign Errors In This Document (hides the red sawtooth underlines Word uses to mark misspelled words. Turning on this check box doesn't affect automatic spelling checking, only the visibility of its markings in the document)
3. Always Suggest Corrections (When on, Word always lists suggestions for correcting words it doesn't recognize. When off, no suggestions appear in the Spelling dialog box.)
4. Suggest From Main Dictionary Only
5. Ignore Words in UPPERCASE
6. Ignore Words With Numbers
7. Ignore Internet And File Addresses
8. Custom Dictionary drop-down list box (Select the custom dictionary to which you want to add words during proofreading.)
9. Dictionaries (Displays the Custom Dictionaries dialog box with a list of your custom dictionaries.)
10. Check Grammar As You Type (Turn off if you do not want to automatically check grammar during proofreading.)
11. Hide Grammatical Errors In This Document (Turn off to hide the green sawtooth underlines for grammatical errors. Turning this off does not suspend automatic grammar checking.)
12. Check Grammar With Spelling (Tells Word to check the spelling in each sentence before checking the grammar to ensure that Word isn't trying to make grammatical and stylistic sense of a sentense that contains misspelled words.)
13. Show Readability Statistics
14. Writing Style drop-down list (Lists the names of the available sets of rules including Casual, Standard, Formal, Technical, and Custom.)
15. Settings (Displays the Grammar Settings dialog box.)
16. Check/Recheck Document (After changing options, click to check document again.)

1. Name Text Box (displays the name of the user.)
2. Initials Text Box (Displays the user's initials which Word uses as an identifier in annotation reference marks.)
3. Mailing Address Text Box (Displays the user's name and address. This information is the standard return address on envelopes.)